MyNavy privacy notice

When we access, collect, hold, use, or process in any way your personal data, you are entitled to be told:

• The purpose for which the data is being used, and our lawful basis for processing it
• How long we will keep your data, who we will share it with
• Whether it will be transferred or accessed outside the UK or EU, and what legal safeguards are in place to protect it
• About any rights you may have, including the right to access your information, or to object to its being used
• About your right to complain to the Information Commissioner if you feel that your personal information has been mishandled
• About the identity of our Data Protection Officer (an independent advisor on data protection matters)
• Expect us to only ask for what we need, and not to collect too much or irrelevant information

You are also entitled to have your personal information:

• Protected and kept secure
• Kept accurate and up to date
• Not used for purposes which are incompatible with those for which it was collected
• Kept only for as long as it is needed for the purpose for which it was collected (unless it must be kept as part of the historic record)
  
  

Ministry of Defence Data Protection Officer

As an application managed by Navy Digital, a department of the Royal Navy which is part of the Ministry of Defence, the contact details for the Data Protection Officer for the Ministry of Defence is:

MOD Data Protection Officer
Ground floor, zone D
Main Building
Whitehall
London
SW1A 2HB

Email address: [email protected] 

• Name, Service number, Unit, Service, UIN, date of birth, nationality, promotion and appraisal Information, NHS/CI Number, readiness details, personal contact phone number, personal contact email address

• Ethnicity data

• Assignment details including Trade, Branch, location, availability dates

• Session date, device ID (make and model), IP address, push notification ID, browser type

• Pay and benefits information including current and past pay statements, P60, Leave totals

• Standard learning credits applications

• Kit holdings and orders

• Sickness and absence reporting data including basic conditions

We may also use information we hold about you to:

• Enable targeted announcements within the application to support Royal Navy communications

• Undertake statistical analysis to monitor performance and improve our services

• Assist in verifying your identity

• Fulfil other legal requirements

• How to find out what personal information we hold about you

• Give you a description of it

• Tell you why we are holding it

• Tell you to whom it has, or will be disclosed, in particular if it has been disclosed to international organisations

• Let you have a copy of the information in a form that is as clear and understandable as possible Please be as specific as you can about the information you want, and, if it isn’t obvious, explain why you expect us to hold your personal information

• Other government departments and agencies

• Police and other law enforcement agencies

• Courts and other judicial bodies

• Foreign governments and other authorities

• Foreign law enforcement and judicial bodies

• MOD service providers

• The right to be informed about the collection and use of your personal data

• The right of access your personal data and supplementary information

• The right to have inaccurate personal data rectified, or completed if it is incomplete

• The right to erasure (to be forgotten) in certain circumstances

• The right to restrict processing in certain circumstances

• The right to data portability, which allows you to obtain and reuse your personal data for your own purposes across different services.

• The right to object to processing in certain circumstances

• Rights in relation to automated decision making and profiling

• The right to withdraw consent at any time (where relevant)

• The right to complain to the Information Commissioner

For information about how to make an application see our guide on Data Protection: rights for data subject on GOV.UK.